Question 1

What is PromptShop?

Accepted Answer

PromptShop is three AI agents that handle the back-office work most food and beverage operators don't have time for: tracking inventory, watching for waste, and processing supplier invoices. You connect your existing tools, the agents run in the background, and you get a daily morning briefing with anything that needs your attention.

Question 2

Who actually uses it?

Accepted Answer

Restaurants, cafes, bars, juice bars, bakeries, and food trucks. Mostly owner-operators and managers who already wear too many hats. If you spend your evenings reconciling invoices or doing stock counts on a clipboard, you're the audience.

Question 3

What do the agents actually do?

Accepted Answer

The Inventory agent watches your stock levels against Square sales and tells you what's about to run out. The Waste agent looks at your spoilage patterns and tells you which items to order less of next week. The Invoice agent reads your supplier emails, pulls out the line items, and pushes them into Xero or QuickBooks. All three run automatically.

Question 4

Do I need to know how AI works?

Accepted Answer

No. You connect Square and your supplier inbox once, and the agents take it from there. The workspace is built for someone running a kitchen, not someone running a tech team.

Question 5

How is this different from ChatGPT or generic AI tools?

Accepted Answer

ChatGPT can answer questions about your business if you ask it. PromptShop does the work without you asking. The agents pull data from your actual tools, run on a schedule, and only interrupt you when there's something to decide. You don't write prompts. You don't open a chat. The work just gets done.

Question 6

Is this only for restaurants?

Accepted Answer

Restaurants are the focus, but the agents work the same way for cafes, bars, juice bars, bakeries, and food trucks. Anything that runs on Square POS, takes deliveries, and tracks ingredients is a fit. Multi-location operators count too.

Question 7

How quickly will I see results?

Accepted Answer

The Invoice agent saves time the same week you connect it. The Inventory agent needs about a week of sales data before its reorder suggestions feel useful. The Waste agent needs about two weeks of waste logging before its patterns are worth acting on. None of them need a quarter to prove themselves.

Question 8

How long does setup take?

Accepted Answer

Most operators are running in under 10 minutes. Connect Square, point us at your supplier email inbox, and the agents start working on the next run.

Question 9

Which tools does PromptShop connect to?

Accepted Answer

Square POS for sales and inventory data. Gmail and Outlook for invoice email scanning. Xero and QuickBooks for syncing invoices into your books. We're adding more integrations based on what operators ask for.

Question 10

Do I have to replace anything I already use?

Accepted Answer

No. PromptShop sits on top of the tools you already pay for. If you're running Square and Xero, you keep running Square and Xero. The agents just remove the manual work between them.

Question 11

What if I don't use Square or Xero?

Accepted Answer

Right now Square is required for the Inventory and Waste agents, because that's where your sales data lives. The Invoice agent works with Xero or QuickBooks. If you use a different POS or accounting tool, talk to sales about what's on the integration roadmap.

Question 12

Can I try it before connecting everything?

Accepted Answer

Yes. You can sign up, look around the workspace, and connect just one integration to see how the matching agent feels. No need to wire up your whole stack on day one. Add the rest when you're ready.

Question 13

What permissions do I need to grant?

Accepted Answer

Read access to your Square sales data, read access to a Gmail or Outlook inbox for invoices, and read/write access to Xero or QuickBooks if you want invoices pushed to your books. You grant each one separately and you can revoke any of them from the workspace whenever you want.

Question 14

Can I add new integrations later?

Accepted Answer

Yes. Connections are managed from a single Integrations page in the workspace. Add Square first, plug in Gmail next month, connect Xero whenever your accountant says go. Nothing has to happen at once.

Question 15

Where do the agents actually run?

Accepted Answer

On our servers, not yours. Nothing to install. You sign in to your workspace, see what each agent has done, and approve anything that needs a human decision.

Question 16

How do I know the agents are working?

Accepted Answer

You get a morning briefing every day with what each agent ran, what it found, and what needs your attention. The workspace also shows live status for each agent so you can check at any time.

Question 17

Can I review what an agent did before it acts?

Accepted Answer

Yes. Anything that touches your accounting books, your supplier orders, or your inventory counts waits for your approval. The agents draft the action and pause until you confirm.

Question 18

Can I turn an agent off?

Accepted Answer

Yes. Each agent has its own switch in the workspace. If you only want the Invoice agent and want to leave the others off, that's fine.

Question 19

What if an agent gets something wrong?

Accepted Answer

You correct it in the workspace and the agent learns from the correction. Because every agent action waits for your approval before it touches your books or orders, mistakes never reach the rest of your stack. You catch them in the draft.

Question 20

Can the agents work while I'm not signed in?

Accepted Answer

Yes. That's the point. The agents run on our servers on a schedule, whether your workspace is open or not. You sign in to review what they did, not to make them do it.

Question 21

What's the morning briefing exactly?

Accepted Answer

A short summary in the workspace (and emailed to you if you turn that on) covering what each agent ran overnight, what decisions need your attention, and any anomalies worth a look. Most operators read it with their first coffee and clear it in under five minutes.

Question 22

How much does PromptShop cost?

Accepted Answer

One flat monthly price for Pro, which covers all three agents and every supported integration for a single location. Multi-location operators want the Custom plan, which is priced based on your specific footprint. The pricing page has the current numbers.

Question 23

Do you charge per agent or per integration?

Accepted Answer

No. Pro includes all three agents and every integration we support. We don't nickel and dime per feature.

Question 24

What about multiple locations?

Accepted Answer

Pro covers one location. If you operate two or more, you'll want the Custom plan. We price it based on the size of your operation, so reach out for a quote that actually reflects your setup.

Question 25

Can I cancel anytime?

Accepted Answer

Yes. Pro is month to month. Cancel from your billing settings and you keep access through the end of the current billing period. No exit fees, no clawbacks.

Question 26

Do you offer a free trial?

Accepted Answer

Not right now. Pro is month to month, so the practical equivalent is signing up, seeing if it works for you in week one, and walking away if it doesn't. The maximum exposure is one month with no long-term commitment.

Question 27

Do you offer refunds?

Accepted Answer

If something is genuinely broken or you were charged after cancelling, yes. Talk to support and we'll make it right. We don't offer refunds for buyer's remorse weeks after the fact, but because Pro is month to month the most you'd ever pay for a product that wasn't working is a single month.

Question 28

What payment methods do you accept?

Accepted Answer

Credit and debit cards through Stripe. Apple Pay and Google Pay work too. For Custom plans we can also do annual invoicing if your accounting team prefers it.

Question 29

Where does my data live?

Accepted Answer

In a secure database hosted on our infrastructure. Payment information runs through Stripe and never touches our servers directly. Your sales and invoice data is encrypted at rest, and only your workspace can read it.

Question 30

Do you train AI on my business data?

Accepted Answer

No. Your sales numbers, invoices, and inventory data are not used to train any model. The agents use your data to do their job for you, not to improve a system that benefits other operators.

Question 31

Who at PromptShop can see my data?

Accepted Answer

A small group of engineers can access production data when investigating a specific support issue you've raised, and only with your permission. Day to day, no one is reading your invoices or sales reports.

Question 32

What happens to my data if I cancel?

Accepted Answer

Your workspace stays accessible through the end of your billing period. After that, you have 30 days to export anything you want to keep. After 30 days, your data is permanently deleted from our systems.

Question 33

How do you handle security reviews?

Accepted Answer

Stripe handles all payment data so we never store card numbers ourselves. Your business data is encrypted in transit and at rest. If your organization needs a security review document before signing, ask sales and we'll send what we have.

Question 34

Can I export my data anytime?

Accepted Answer

Yes. From your workspace you can export your inventory history, invoice records, and waste logs as CSV at any time. No support ticket, no waiting, the export is instant.

Question 35

What happens if there's a security issue?

Accepted Answer

We notify affected customers as soon as we confirm an issue, with a clear summary of what happened and what we're doing about it. We publish post-incident write-ups so you can see what changed afterward.

Frequently Asked Questions

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Frequently Asked Questions

The Basics

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